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Virtual data rooms are an efficient method for companies to share confidential documents for due diligence with potential buyers. VDRs are more convenient than physical copies which require visits to the place to view. Multiple users can login to work on documents simultaneously. This can cut down on the amount of time and expense involved in due diligence and improve efficiency. However, there are disadvantages to using a room.
Virtual files are more prone to errors and failures. If a computer issue or network issue occurs, all the information in the room could be lost. While the majority of data rooms use enhanced security protocols to protect sensitive documents, this isn’t true of all of them. Some do not use these safeguards, and the absence could make important documents vulnerable to hacking and theft.
To avoid these problems companies should opt for an online dataroom that has an established track record and a user-friendly interface that can be used on any mobile device. A lot of these options like iDeals, also offer streamlined document organization and automatic indexing to allow employees to find folders and reports. Certain vendors, like Intralinks provide advanced features, including granular permissions and a detailed audit tracker to help increase accountability.