How do you choose the best software for board meetings?
Virtually conducting a board conference is an effective way to keep everyone interested. However, not all tools are created equal, especially in terms of meeting productivity and user-friendliness. When you’re evaluating possible board management tools be sure to look for a simple user interface that’s free of distractions and requires only minimal training to master. It is important to look for features such as integrated video conferencing that allows you to organize meetings in one location. This allows you to focus on your task instead of switching between different tabs and applications. Additionally, search for solutions that provide technical support, tutorials, and workflow training, so you can ensure that your board members go through a seamless adoption process.
One of the most used features of modern board management software is real time syncing, which means that when your directors log into their board portal, they’re immediately presented with the most current version of every document. This eliminates the need to compile and distribute materials for meetings afterward which saves time and effort for administrators. In addition online collaboration tools allow board members to write notes and communicate their thoughts in a collaborative format, which helps improve meeting preparation and meeting outcomes. Some board-level platforms also facilitate voting between meeting attendees and is a perfect way to reach an agreement on governance guidelines and hiring decisions. In the UK for instance, section 360A of the Companies Act allows businesses to adopt an online voting system in place of a hand-to-hand vote. The system record the results of each decision, increasing transparency and trust among shareholders and investors.